Mainly information of an employ is manage by HR department of an company. Modern Human Resource (HR) management covers more than just administration and implementation of work standards. HR departments are increasingly measured on the value they bring to an organization and their contribution to achieving overall company goals. As a result, many companies are looking for innovative means of increasing the contribution of HR and many HR departments are looking for ways to transform themselves from an administrative to a strategic operation.
However, HR resources are often tied up with administrative tasks leaving little to no time for strategic management support. To transform themselves into a strategic operation, they are investing in the automation of administrative tasks sothat they have more time for strategic work.
A big challenge of the day-to-day work in HR is handling the range of formats and locations in which employee information is stored. They come in all kinds of formats (emails, faxes, paper correspondence and so on) with all types of content (applications, curricula vitae (CVs), leave requests, relocation document and so on). The handling of paper documents is particularly susceptible to human error. Documents can be easily lost or misplaced, information is duplicated. Sometimes it is even a challenge to guarantee the privacy of employee information.
WORKS OF HR DEPARTMENT
Address the challenge
The challenge for HR departments is to provide excellent service to managers and employees, while at the same time handling more and more employees and requests HR departments improve their service level while at the same time increasing efficiency.
Create a responsive HR department
Organizations looking to change their HR focus from an operational to a more value-driven approach need to have processes in place that allow them to quickly react to all manager and employee requests. HR staff needs to have a
Single source for information and documents related to a specific employee.
Support worldwide HR processes
When digital employee folders are implemented, HR departments across the globe can work together efficiently.
For example, if an employee relocates from one location to another, there is no need to copy, fax or email the employee’s information. All employee information is online and can by accessed from any location worldwide by HRmanagers with the proper access rights.
Increase productivity in HR, reduce department
Protect your employee data
While providing fast, worldwide access to all employee information, you still have to ensure that employees’ privacy is protected and that the information is only available to a limited number of people with proper access rights.
Employee Information Management highlights
• Provides immediate, worldwide access to all employee information
• Improves HR processes to ensure higher productivity
• Ensures secure and tamper-proof storage
• Eliminates the risk of employee information loss associated with paper files
• Improves manager and employee satisfaction with HR services, improving the reputation of HR within the organization
• Reduces time spent on administrative tasks, allowing HR to focus on strategic, value-added activities
